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--- usage_policy [2024/10/12 21:25]
bioimaging
+++ usage_policy [2025/01/24 14:23] (current)
bioimaging
@@ Line 1: / Line 1: @@
 <html><img src="/facility/bioimaging/lib/exe/fetch.php?media=policies_section.png"><BR><BR></html>
-{{:warning.png?25|}} **Users that fail to comply with these rules will be issued a warning**.
+<html><img src="/facility/bioimaging/lib/exe/fetch.php?media=warning.png" width=25> &nbsp </html> **Failure to adhere to these policies will result in a warning.**
-{{:warning.png?25|}} **After a second infraction, the user will be forbidden to use the resource in question and will have to be re-trained to regain access**.
+<html><img src="/facility/bioimaging/lib/exe/fetch.php?media=warning.png" width=25> &nbsp </html> **Repeated violations may lead to loss of access**.
-===== Usage Rules =====
+===== Scheduling and Access =====
-  - Users must have a valid reservation in an imaging system before using it.
-  - Users must follow the **Turn ON** and **Turn OFF** procedures for each system. When in doubt please [[imm-bioimaging@medicina.ulisboa.pt|contact us]].
-  - Users must **check if there is a booked user** after their session in the booking system and follow the turn off procedure accordingly
-  - Users must **warn the previous user** or **shutdown the system** themselves if they cancel a reservation **less than one hour** before its start
-===== Booking Rules =====
+  - • Before using any resource, **new users must request access** to the facility staff.
+  - • Users must have a **valid reservation** in a system before using it.
+  - • Users must **use their own booked time** and not book or use a resource using Agendo credentials from another user.
+  - • Training to become an independent user is provided upon evaluation by staff, depending on usage frequency and total usage time.
+  - • **Usage restrictions** and scheduling tolerance will differ between systems, but **do not apply for weekends**, for working days **before 9h00 or after 18h00**, and for bookings made **24h before** (please email us to book a system if it is available in the next 24h, even if it exceeds your weekly limit - Agendo will not let you book).
+  - • **Authorized trained users** can access the facility **24 hours, 7 days a week**.
+  - • Regular operation hours for **Training, Assistance and Consultations**, are from **9h00 to 17h30**, (with a 1h break for lunch).
-  - Users can book systems up to **7 days in advance** (booking window starts at 13h)
+===== Equipment Usage =====
-  - Users must use their own booked time and not book or use a resource with other username.
-=== Zeiss Celldiscoverer 7, Zeiss LSM 980-32, Zeiss LSM 980, Zeiss LSM 880, Zeiss Cell Observer SD and Zeiss Cell Observer ===
+  - • Please **remove gloves** before entering microscopy rooms
-{{:zeiss_cell_discoverer_7_with_name.png?150}}{{:zeiss_lsm_980-32_with_name.png?150}}{{:zeiss_lsm_980_with_name.png?150}}{{:zeiss_lsm_880_with_name.png?150}}{{:zeiss_cell_observer_sd_with_name.png?150}}{{:zeiss_cell_observer_with_name.png?150}}
+  - • Users must **follow** the **turn-on** and **turn-off procedures** for each system (when in doubt, please [[bioimaging@gimm.pt|contact us]]).
+  - • Users must **check if there is a booked user after their session** in the booking system and follow the turn-off procedure accordingly.
+  - • Users must **warn the previous user** or **shutdown the system** themselves if they cancel a reservation **less than one hour** before its start.
+  - • Users must leave the equipment and surrounding space clean and ready for the next user.
+  - • Any **negligent use** of the system **must be reported** via Agendo (incident report), email or directly to staff. Examples of negligence:
+    - -	sample left in system (please request assistance from staff in advance if needed)
+    - - dirty optics (e.g. dry objectives with immersion oil)
+    - - incorrect log-off procedure
+    - - altering system configuration without authorization (e.g. changing objectives)
+    - - installing software without authorization
+    - - using facility computers for purposes other than checking protocols, managing bookings in Agendo, image acquisition, image analysis and processing.
-  - **Users** can book at maximum **8 hours per week**
+===== Acknowledgements and Authorship =====
-  - This usage restriction does not apply for **weekends** and for working days **before 9:00** and **after 21:00**
-  - This usage restriction also does not apply for bookings made 24h before. Please email us to book a system if it is available the next day, even if it exceeds your weekly limit (Agendo will not let you book).
+  - • Facility usage must be **acknowledged in all publications** involving facility staff or equipment. Please check [[about#how_to_acknowledge_us|How to Acknowledge Us]].
-  - Exceptions to these rules require **approval from [[joserino@medicina.ulisboa.pt|José Rino]]**.
+  - • Before submitting a paper, please discuss with the facility if all technical aspects are properly described.
+  - • **Authorship** should be discussed on a case-by-case basis and defined prior to manuscript submission. Assistance above the technical or routine level, with any facility staff providing relevant scientific input in experimental set-up, acquisition or analysis should be recognized through co-authorship on resulting publications (please consult [[https://www.rms.org.uk/asset/98530FB9%2D35DD%2D420E%2D968AC87BE58E0455/|example scenarios with baseline recommendations from the Royal Microscopy Society Imaging Facility Guidelines]]).
+  - • Granting equipment access, training and routine level assistance do not warrant co-authorship in publications from any of the facility staff.
+  - • Equipment usage is charged regardless of staff co-authorship in resulting publications.
+===== Data Handling =====
+  - • Users are responsible for backing up their data.
+  - • No backup is offered in the facility computers even for short term and no responsibility can be attributed to the facility in case of data lost.
+  - • Data is automatically deleted from the acquisition and processing PCs without further notice typically after 1 month, but each system might have different policies. Please check in the wiki, system desktop or with staff.
 ===== Abuse Report =====
-If you find a user that did not comply with the above rules please [[imm-bioimaging@medicina.ulisboa.pt|contact us]].
-**Usage rules in effect since:** August 30th, 2022
+If you find a user that did not comply with the above rules please [[bioimaging@gimm.pt|contact us]].
+**Usage rules in effect since:** October 1st, 2024
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