usage_policy
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usage_policy [2019/12/31 18:42] bioimaging |
usage_policy [2025/01/24 14:23] (current) bioimaging |
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| - | <html><img src="/facility/bioimaging/lib/exe/fetch.php?media=usage_rules_neg.png"><BR><BR></html> | + | <html><img src="/facility/bioimaging/lib/exe/fetch.php?media=policies_section.png"><BR><BR></html> |
| - | {{:warning.png?25|}} **Users that fail to comply with these rules will be issued a warning**. | + | <html><img src="/facility/bioimaging/lib/exe/fetch.php?media=warning.png" width=25>   </html> **Failure to adhere to these policies will result in a warning.** |
| - | {{:warning.png?25|}} **After a second infraction, the user will be forbidden to use the resource in question for a period of one week**. | + | <html><img src="/facility/bioimaging/lib/exe/fetch.php?media=warning.png" width=25>   </html> **Repeated violations may lead to loss of access**. |
| - | ===== Usage Rules ===== | + | ===== Scheduling and Access ===== |
| - | - Users must have a valid reservation in an imaging system before using it. | + | |
| - | - Users must follow the **Turn ON** and **Turn OFF** procedures for each system. When in doubt please [[imm-bioimaging@medicina.ulisboa.pt|contact us]]. | + | |
| - | - Users must **warn the previous user** or **shutdown the system** themselves if they cancel a reservation | + | |
| - | ===== Booking Rules ===== | + | - • Before using any resource, **new users must request access** to the facility staff. |
| + | - • Users must have a **valid reservation** in a system before using it. | ||
| + | - • Users must **use their own booked time** and not book or use a resource using Agendo credentials from another user. | ||
| + | - • Training to become an independent user is provided upon evaluation by staff, depending on usage frequency and total usage time. | ||
| + | - • **Usage restrictions** and scheduling tolerance will differ between systems, but **do not apply for weekends**, for working days **before 9h00 or after 18h00**, and for bookings made **24h before** (please email us to book a system if it is available in the next 24h, even if it exceeds your weekly limit - Agendo will not let you book). | ||
| + | - • **Authorized trained users** can access the facility **24 hours, 7 days a week**. | ||
| + | - • Regular operation hours for **Training, Assistance and Consultations**, are from **9h00 to 17h30**, (with a 1h break for lunch). | ||
| - | - Users can book systems up to **7 days in advance**. | + | ===== Equipment Usage ===== |
| - | - Users must use their own booked time and not book or use a resource with other username. | + | |
| - | - Users will lose access to a system if they don't use it within **2 weeks** after training. | + | |
| - | - Users will lose access to a system if they don't use it for more than **3 months**. | + | |
| - | - Users that have lost access to a system may have to repeat training to use it again. | + | |
| - | === Zeiss LSM 880, Zeiss LSM 710, Zeiss Cell Observer, Zeiss Cell Observer SD and Axiovert 200M === | + | - • Please **remove gloves** before entering microscopy rooms |
| - | The microscope booking is divided in three daily slots: | + | - • Users must **follow** the **turn-on** and **turn-off procedures** for each system (when in doubt, please [[bioimaging@gimm.pt|contact us]]). |
| - | | 9:00 to 13:00 | 13:00 to 17:00 | 17:00 to 21:00 | | + | - • Users must **check if there is a booked user after their session** in the booking system and follow the turn-off procedure accordingly. |
| + | - • Users must **warn the previous user** or **shutdown the system** themselves if they cancel a reservation **less than one hour** before its start. | ||
| + | - • Users must leave the equipment and surrounding space clean and ready for the next user. | ||
| + | - • Any **negligent use** of the system **must be reported** via Agendo (incident report), email or directly to staff. Examples of negligence: | ||
| + | - - sample left in system (please request assistance from staff in advance if needed) | ||
| + | - - dirty optics (e.g. dry objectives with immersion oil) | ||
| + | - - incorrect log-off procedure | ||
| + | - - altering system configuration without authorization (e.g. changing objectives) | ||
| + | - - installing software without authorization | ||
| + | - - using facility computers for purposes other than checking protocols, managing bookings in Agendo, image acquisition, image analysis and processing. | ||
| - | - A **user** can book at maximum **2 sessions per week** | + | ===== Acknowledgements and Authorship ===== |
| - | - Each **session must fit inside one of the three daily slots** (i.e. a session booked from 11:00 to 14:00 counts as 2 sessions) | + | |
| - | - The above rules do not apply for **weekends**, **holidays** and for working days **before 9:00** and **after 21:00** | + | |
| - | - The above rules do not apply for sessions booked on the very same day or **24 hours ahead** | + | |
| - | - Exceptions to these rules require **approval from [[joserino@medicina.ulisboa.pt|José Rino]]**. | + | |
| - | - Users **must indicate if they will use the incubator** (write 37C INCUBATOR as a comment in the booking) | + | |
| - | ===== External users ===== | + | - • Facility usage must be **acknowledged in all publications** involving facility staff or equipment. Please check [[about#how_to_acknowledge_us|How to Acknowledge Us]]. |
| - | * External users must indicate a member of the iMM that will be in the institute at the same time as the external user. | + | - • Before submitting a paper, please discuss with the facility if all technical aspects are properly described. |
| - | * The name and contact of the iMM member mentioned above must be filled in the Booking Description. | + | - • **Authorship** should be discussed on a case-by-case basis and defined prior to manuscript submission. Assistance above the technical or routine level, with any facility staff providing relevant scientific input in experimental set-up, acquisition or analysis should be recognized through co-authorship on resulting publications (please consult [[https://www.rms.org.uk/asset/98530FB9%2D35DD%2D420E%2D968AC87BE58E0455/|example scenarios with baseline recommendations from the Royal Microscopy Society Imaging Facility Guidelines]]). |
| + | - • Granting equipment access, training and routine level assistance do not warrant co-authorship in publications from any of the facility staff. | ||
| + | - • Equipment usage is charged regardless of staff co-authorship in resulting publications. | ||
| + | |||
| + | ===== Data Handling ===== | ||
| + | |||
| + | - • Users are responsible for backing up their data. | ||
| + | - • No backup is offered in the facility computers even for short term and no responsibility can be attributed to the facility in case of data lost. | ||
| + | - • Data is automatically deleted from the acquisition and processing PCs without further notice typically after 1 month, but each system might have different policies. Please check in the wiki, system desktop or with staff. | ||
| ===== Abuse Report ===== | ===== Abuse Report ===== | ||
| - | If you find a user that did not comply with the above rules please [[imm-bioimaging@medicina.ulisboa.pt|contact us]]. | ||
| - | **Usage rules in effect since:** 17/10/19 | + | If you find a user that did not comply with the above rules please [[bioimaging@gimm.pt|contact us]]. |
| + | |||
| + | **Usage rules in effect since:** October 1st, 2024 | ||
| ---- | ---- | ||
| [[start|Back to the Bioimaging Wiki]] | [[start|Back to the Bioimaging Wiki]] | ||
usage_policy.1577814126.txt.gz · Last modified: 2019/12/31 18:42 by bioimaging
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