**Failure to adhere to these policies will result in a warning.**   **Repeated violations may lead to loss of access**. ===== Scheduling and Access ===== - • Before using any resource, **new users must request access** to the facility staff. - • Users must have a **valid reservation** in a system before using it. - • Users must **use their own booked time** and not book or use a resource using Agendo credentials from another user. - • Training to become an independent user is provided upon evaluation by staff, depending on usage frequency and total usage time. - • **Usage restrictions** and scheduling tolerance will differ between systems, but **do not apply for weekends**, for working days **before 9h00 or after 18h00**, and for bookings made **24h before** (please email us to book a system if it is available in the next 24h, even if it exceeds your weekly limit - Agendo will not let you book). - • **Authorized trained users** can access the facility **24 hours, 7 days a week**. - • Regular operation hours for **Training, Assistance and Consultations**, are from **9h00 to 17h30**, (with a 1h break for lunch). ===== Equipment Usage ===== - • Please **remove gloves** before entering microscopy rooms - • Users must **follow** the **turn-on** and **turn-off procedures** for each system (when in doubt, please [[bioimaging@gimm.pt|contact us]]). - • Users must **check if there is a booked user after their session** in the booking system and follow the turn-off procedure accordingly. - • Users must **warn the previous user** or **shutdown the system** themselves if they cancel a reservation **less than one hour** before its start. - • Users must leave the equipment and surrounding space clean and ready for the next user. - • Any **negligent use** of the system **must be reported** via Agendo (incident report), email or directly to staff. Examples of negligence: - - sample left in system (please request assistance from staff in advance if needed) - - dirty optics (e.g. dry objectives with immersion oil) - - incorrect log-off procedure - - altering system configuration without authorization (e.g. changing objectives) - - installing software without authorization - - using facility computers for purposes other than checking protocols, managing bookings in Agendo, image acquisition, image analysis and processing. ===== Acknowledgements and Authorship ===== - • Facility usage must be **acknowledged in all publications** involving facility staff or equipment. Please check [[about#how_to_acknowledge_us|How to Acknowledge Us]]. - • Before submitting a paper, please discuss with the facility if all technical aspects are properly described. - • **Authorship** should be discussed on a case-by-case basis and defined prior to manuscript submission. Assistance above the technical or routine level, with any facility staff providing relevant scientific input in experimental set-up, acquisition or analysis should be recognized through co-authorship on resulting publications (please consult [[https://www.rms.org.uk/asset/98530FB9%2D35DD%2D420E%2D968AC87BE58E0455/|example scenarios with baseline recommendations from the Royal Microscopy Society Imaging Facility Guidelines]]). - • Granting equipment access, training and routine level assistance do not warrant co-authorship in publications from any of the facility staff. - • Equipment usage is charged regardless of staff co-authorship in resulting publications. ===== Data Handling ===== - • Users are responsible for backing up their data. - • No backup is offered in the facility computers even for short term and no responsibility can be attributed to the facility in case of data lost. - • Data is automatically deleted from the acquisition and processing PCs without further notice typically after 1 month, but each system might have different policies. Please check in the wiki, system desktop or with staff. ===== Abuse Report ===== If you find a user that did not comply with the above rules please [[bioimaging@gimm.pt|contact us]]. **Usage rules in effect since:** October 1st, 2024 ---- [[start|Back to the Bioimaging Wiki]]