Bioimaging Wiki

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{{:warning.png?25|}} **Users that fail to comply with these rules will be issued a warning**.

{{:warning.png?25|}} **Repeated offenses may result in loss of privileges**.

===== Scheduling and Access =====

  - • Before using any resource, **new users must request access** to the facility staff.
  - • Users must have a **valid reservation** in a system before using it.
  - • Users must **use their own booked time** and not book or use a resource using Agendo credentials from another user.
  - • Training to become an independent user is provided upon evaluation by staff, depending on usage frequency and total usage time.
  - • **Usage restrictions** and scheduling tolerance will differ between systems, but **do not apply for weekends**, for working days **before 9h00 or after 18h00**, and for bookings made **24h before**. Please email us if a system is available in the next 24h, even if it exceeds your weekly limit (Agendo will not let you book).
  - • Authorized independent users can access to facility 24/24h. Regular operation hours, with technical staff available, are from **9h00 to 18h00**.

===== Equipment Usage =====

  - • Users must **follow** the **turn-on** and **turn-off procedures** for each system (when in doubt, please [[bioimaging@gimm.pt|contact us]]).
  - • Users must **check if there is a booked user after their session** in the booking system and follow the turn-off procedure accordingly.
  - • Users must **warn the previous user** or **shutdown the system** themselves if they cancel a reservation **less than one hour** before its start.
  - • Users must leave the equipment and surrounding space clean and ready for the next user.
  - • Any **negligent use** of the system **must be reported** via Agendo (incident report), email or directly to staff. Examples of negligence:
    - -	sample left in system (please request assistance from staff in advance if needed)
    - - dirty optics (e.g. dry objectives with immersion oil)
    - - incorrect log-off procedure
    - - altering system configuration without authorization (e.g. changing objectives)
    - - installing software without authorization
    - - using facility computers for purposes other than checking protocols, managing bookings in Agendo, image acquisition, image analysis and processing.

===== Acknowledgements and Authorship =====

  - • Facility usage must be **acknowledged in all publications** involving facility staff or equipment. Please check [[about#how_to_acknowledge_us|How to Acknowledge Us]].
  - • Before submitting a paper, please discuss with the facility if all technical aspects are properly described.
  - • **Authorship** should be discussed on a case-by-case basis and defined prior to manuscript submission. Assistance above the technical or routine level, with any facility staff providing relevant scientific input in experimental set-up, acquisition or analysis should be recognized through co-authorship on resulting publications (please consult [[https://www.rms.org.uk/asset/98530FB9%2D35DD%2D420E%2D968AC87BE58E0455/|example scenarios with baseline recommendations from the Royal Microscopy Society Imaging Facility Guidelines]]).
  - • Granting equipment access, training and routine level assistance do not warrant co-authorship in publications from any of the facility staff.
  - • Equipment usage is charged regardless of staff co-authorship in resulting publications.

===== Data Handling =====

  - • Users are responsible for backing up their data.
  - • No backup is offered in the facility computers even for short term and no responsibility can be attributed to the facility in case of data lost.
  - • Data is automatically deleted from the acquisition and processing PCs without further notice typically after 1 month, but each system might have different policies. Please check in the wiki, system desktop or with staff.

===== Abuse Report =====

If you find a user that did not comply with the above rules please [[bioimaging@gimm.pt|contact us]].

**Usage rules in effect since:** October 1st, 2024

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